You'll be able to present your deck live in a Teams meeting, share and collaborate on files across the Microsoft cloud, set security permissions so information reaches only the intended people, and use Copilot to draft and refine emails with the right documents linked.
Presenting the deck you built
This is the session where the orientation deck comes off the shelf. Presenting it live in Teams uses exactly the skills from last time: share the deck with PowerPoint Live so only the slides go out, talk to each slide rather than reading it, and pause so people on a slower connection can keep up.
It is worth a quiet practice run first. Open the deck, start a meeting with just yourself, and share it, so the real thing holds no surprises. A minute of rehearsal is the difference between fumbling for the share button and simply getting on with it.
The same deck works for a new starter and for a visitor. Present it the way you would to someone arriving on their first day, and it will serve just as well when a Minister or the Chief Minister visits your worksite.
Where shared files actually live
Most confusion about shared files comes down to one question: where does the file actually live? A file you share in a chat sits in your OneDrive. A file shared in a channel sits in that team's SharePoint library, where the whole team can find it later.
Either way, the better habit is to share a link to the one file rather than emailing copies around. A link means everyone is working on the same, current version, instead of five slightly different ones landing back in your inbox.
Files & Sharing SandboxOpens in a new windowSharing with the right people
When you share a link, you also choose who can open it. The choice comes down to three options: people inside the council, only the people you name, or anyone with the link. You also choose whether they can edit the file or only view it.
For council information, sharing to the people you name is the safe default, so a document reaches only those who should see it. Take the extra moment on anything sensitive: set the permission before you send, not after.
"Anyone with the link" means exactly that; the link can be forwarded on and it will still open. For anything with personal or council information, share to named people only, and set it to view-only unless they genuinely need to edit.
Copilot for email
Copilot in Outlook drafts and tidies email the same way it does in Word. It is quickest when you give it the gist and let it shape the message, then you read it, adjust the tone, and add the document link yourself.
Copilot prompt · a quick email to the team
Draft a short, friendly email to my team letting them know the updated [document name] is ready, say briefly what changed, and tell them where to find it. Keep it under 100 words, in Australian English, and leave a space for me to paste the link. Use first names or roles only.
Why it works: it gives Copilot the purpose and the key facts, sets the tone, language and length, and keeps names to first names or roles. You paste the actual link in yourself, so nothing sensitive goes into the draft.
The meeting skills, reinforced
Everything from the meetings session still applies here. When you present or meet, the recording, transcript and recap features work the same way, and the same consent habit holds: tell people before you record, and take extra care with sensitive conversations. Each time you use these, they need a little less thought.
Recap, and what is coming
You have now presented your deck, shared files with the right people and the right permissions, and used Copilot to draft an email. The final skill area is next: Microsoft Excel, with Copilot as a patient tutor for the parts you are still learning.