🎛️ Meeting Host Cockpit

FREE PLAY · YOU ARE THE HOST

You are hosting this practice meeting. Nothing is real and nobody can hear you; explore the host controls, then try recording the meeting the right way.

Works Coordination — Weekly 00:00 REC 00:00 You are the host
🔴 Recording and transcription have started. Everyone in the meeting sees this banner; people who join late see it too. By staying in the meeting, participants are on notice; you have already announced it out loud.
🔴 Record and transcribeStarts the consent steps first
💬 Turn on live captionsHelpful on poor audio connections
ℹ️ Meeting detailsInvite link and joining info

🎙️ Before you press record

Three steps, every time. They take thirty seconds and keep you on the right side of the law and your colleagues.
1️⃣Flag it in the invite In this practice meeting that is done for you; the invite said "this meeting will be recorded for minutes".
2️⃣Announce it out loud, now Say it before you touch the button, and give people a genuine chance to object.
"I'd like to record this meeting so we get accurate minutes. Does anyone have any concerns before I press record?"
3️⃣If anyone objects in a sensitive meeting, don't record Take notes instead. A recording is never worth pushing someone into.

⚖️ Why we ask before recording

The real reasons, without the myths.

We announce recording and seek consent because NT law restricts recording and sharing private conversations without the agreement of everyone involved, and because the recording is personal information the council must handle openly under the NT Information Act 2002. It is not because a voice recording counts as biometric data; under privacy law that term only covers systems that identify people automatically from their voice or face. Asking first is both a legal safeguard and basic respect.

The trainer's rule of thumb

Treat any conversation the participants would expect to stay in the room, especially performance, disciplinary or grievance discussions, as private. Never record, and never let a device or bot keep recording, a conversation you are not personally taking part in unless everyone has agreed. Even when the law lets a participant record, sharing that recording without everyone's consent can be an offence, and the Fair Work Commission treats secret workplace recordings as serious misconduct. Council practice removes the guesswork: flag recording in the invite, announce it at the start, and only press Record once everyone knows. If anyone objects in a sensitive meeting, take notes instead.

Read the sources

One more trap worth knowing: if anyone joins from an all-party-consent state (NSW, SA, WA, Tas, ACT), the stricter rule can apply. All-party consent is the only safe default for online meetings.

💾 Recording stopped — where did it go?

Nothing to find on your computer; it is already in the cloud.
☁️Meetings scheduled in a channel The recording lands in that team's Files (SharePoint), where the whole team can see it.
👤Other meetings, like this one It lands in the organiser's OneDrive, in a folder called Recordings, shared automatically with the people who were invited.
🔗Either way, a link appears in the meeting chat Check the chat panel; nobody needs a file emailed to them.
Before you share it further: the recording is personal information. Sharing a private conversation beyond the people who were in it, without their consent, can be an offence under NT law (s 15). When in doubt, share the minutes, not the recording.

✨ Intelligent recap TEAMS PREMIUM AI

With Teams Premium (or Copilot), Teams turns the transcript into notes, minutes and action items for you.

AI-generated meeting notes

  • Pothole repairs on the north road are on track; culvert near the crossing added to this week's inspection list.
  • Sports carnival setup confirmed for Saturday morning; two more volunteers needed for the afternoon.
  • New site induction checklist is now in the Works Depot > General Files tab; old versions should not be used.

Suggested action items

  • 🔲 Sam — photograph the culvert and post to Road Maintenance by Wednesday
  • 🔲 Grace — confirm afternoon carnival volunteers by Friday
  • 🔲 You — circulate minutes to the team after checking this summary
AI notes are a draft, not a record. The AI can mishear names, miss context, or state things nobody said. Read and correct the summary before circulating it as minutes; the accountable author is you, not the AI.

🎯 Things to try as host 0 / 6

✓Mute and unmute yourself with the mic button
✓Mute a noisy participant (poor Ben's dog is barking)
✓Open People and check the attendance list
✓Start recording the right way, announcement first
✓Stop recording and learn where the file goes
✓Open the AI recap and read the fine print